Receivables that age in silence
The invoice went out, the client did not pay, and nobody watches the aging. Three months later the firm is financing the client without having decided to.
Industry · Law firms
Bookkeeping for law firms in the United States
Billing well and collecting well are different things, and only the second pays payroll.
Law firms rarely have a revenue problem, they have a collection and a mixing problem. Fees sitting in aging, client retainers treated as revenue too early, reimbursable costs that never came back and, most sensitive of all, client money living next to firm money. GS Brasil organizes finances by case inside QuickBooks, reconciles with MyCase and treats the trust account with the separation it requires.
Where the money leaks in this industry
Trust mixed with operating
Client money and firm money under the same control logic. It is the mistake with the largest possible consequence in law.
Invisible cost per case
Without cost tied to the case, there is no way to know which type of matter sustains the firm and which only eats team hours.
What we deliver
What changes in your finances
Finance by case
Each case becomes a project in QuickBooks, with fees, reimbursable cost and its own result. You start to know which type of matter is profitable.
MyCase reconciliation
What is billed in MyCase starts matching the books, with no duplicate entry and no invoice that exists in one system and vanishes in the other.
Trust account kept apart
Trust account reconciliation kept apart from operating, with movement traceable by client. Organization, not legal advice.
Aging management
A receivables report by age and by client, with the list of what to chase first, delivered at every monthly close.
Retainers in the right place
Money received up front enters as a liability and becomes revenue as the work happens, not on the day the cash lands.
A finished package for your CPA
At year end your CPA receives closed and checked material, which cuts cost, rework and argument at tax time.
Plans
Which format makes sense for you
Strategic Bookkeeping Basic
The monthly routine with reconciliation, categorization and close. The base for getting the numbers in order.
Financial Support Premium
Weekly support, cash flow forecasting and KPIs. For those making pricing and investment calls.
Diagnosis and Strategy
A three month project to bring late books up to date and see the real result of the business.
Frequently asked
Questions from people in this industry
Do you reconcile the trust account?
We reconcile it and track movement by client, keeping the trust account apart from operating. GS Brasil handles the financial organization. Compliance questions with your state bar should be confirmed with your compliance counsel.
Does it work if I use Clio or PracticePanther?
Yes. MyCase is the most frequent among current clients, but the logic is the same: the practice system stays the source of billing and QuickBooks the source of accounting, with reconciliation between them.
Can I see how profitable each type of case is?
Yes. With fees and cost tied to the case, the monthly close shows the result per case and lets you group by matter type, which is the information that usually changes the firm commercial strategy.
First step
Start with the first conversation
Twenty minutes, no commitment, to understand where your company is and point the way.